IntelliTrack Software Manages School Inventory with Ease

As an education professional, the pressure to deliver quality instruction on ever shrinking budgets can seem unconquerable and hopeless.  You are constantly being asked to achieve better results with less resources, resources that age and diminish by the minute:

• Expensive assets like AV equipment and laptop computers must be fixed and maintained due to constant wear and tear in the classroom.
• Supplies such as pens, notebooks, and calculators get misplaced or simply “walk away” in an environment where many students cannot afford the supplies they need.
• Onsite security challenges often mean your assets are left susceptible to vandalism and theft.
• In earnest, faculty members and students may borrow valuables from time to time but then fail to return those items in a timely fashion or in the condition they were taken.

How can just one or two school administrators be fully accountable for maximizing returns on resources that fluctuate so rapidly, both in quantity and quality?  The answer is simpler than you think. 

IntelliTrack’s flexible, feature rich tracking programs require minimal effort to use and even less training to get started.  Once IntelliTrack is installed and your inventory is entered, you need only a few minutes a week to maintain the system.  Any piece of equipment or inventory that can be tagged with a barcode label—from a box of pencils to a to a big screen TV—can be categorized and tracked, automatically.  Task redundancy will be eliminated, stagnant inventory will be reduced, and your institution will be earning a demonstrable return on its investment. 

Your Students Require the Right Tools to Learn.  Let IntelliTrack Give You the Tools to Make it Happen.

> Fixed Assets Software: Track Equipment Costs, Location, and Maintenance Schedules

IntelliTrack's Fixed Assets package allows you to easily track and monitor capital equipment through its entire life cycle, from purchase to disposal. Here’s how:

• Your school purchases 10 new laptop computers for its staff.  
• You have each laptop tagged with an IntelliTrack barcode label.
• Then you or a staff member enters the barcode numbers into your IntelliTrack program.
• Assign descriptors to each individual laptop (make, model, year, software installed, etc.),
• Now spend just moments per week maintaining the database.

As time passes you can monitor your equipment’s age, maintenance status, and book value because your IntelliTrack software has recorded the original purchase date and price. You may even calculate depreciation automatically using a function that you customize to your specifications.

> Stockroom Inventory Software: Reduce Costly Inventory Errors

IntelliTrack’s Stockroom Inventory tracks consumable items such as white board erasers or art supplies to help reduce shrinkage and allocate resources in the most efficient way possible:

• Keep an accurate count of stock items and know exactly when to reorder.
• Use a hand held computer or “PDA” to scan items in when they arrive.
• Use the same PDA to track who is using something, where it’s being used, and how much is left.

Stockroom Inventory is a multi-faceted inventory system that allows you to customize the way you organize your consumables so that you get the most out of them while adhering to your budget.

> Check In-Check Out Software: Stop Shared Equipment From Going Missing

IntelliTrack Check In/Out is a software package that enables you to manage shared assets such as laptop computers or AV equipment.  With Check In/Out, you know exactly who has borrowed a piece of equipment, where it is presently located, and what day it is to be returned. You can also maintain a history of who has used each asset, changes to the equipment’s status such as maintenance activity, or any other information you deem important. 

The process is simple: When a faculty member or student wishes to borrow a piece of equipment, he/she must first “check it out” by quickly scanning the equipment’s barcode across an IntelliTrack scanner.  An historical record is immediately created that you can reference quickly and easily should you require information on that piece of equipment.
The reporting tools that come with Check In/Out are just as powerful:

• Categorize equipment using numerous classifications, or create your own.
• Run reports that evaluate your inventory in any way that you stipulate.

> An example of IntelliTrack Data Management Systems in action:

• A week from now you receive a request for a laptop in another building.
• A quick check on the IntelliTrack system indicates there is an extra laptop sitting in a classroom on the second floor of the very same building where it’s needed. 
• The “location” tab on your screen shows you that this classroom only has 9 students even though there are 10 laptops assigned to that room. 
• Without leaving your desk, you mark the computer for transfer to the new location.
• Before noon the next day, a maintenance person has picked up the computer and made the physical transfer.

You have just saved yourself an hour or two of productive time otherwise spent hunting down a critical asset.  Moreover, you’ve just provided an end user (a student or teacher for example) the exact tool needed to get his/her work done in a timely manner.

> IntelliTrack Can be Integrated With Your Existing School Software

Our DMS (Data Management Software) options are compatible with most brands of barcode printers and database software.  Each package can also be used from either a PC workstation or a handheld computer, and can be integrated with your other software applications.  IntelliTrack’s DMS applications are designed to ease the burden on those responsible for asset acquisition, longevity, and security.

Contact us now for a consultation and find out how IntelliTrack can streamline your operation today.