IntelliTrack Glossary

Action Menu

A form in the WMS Workstation that provides navigation shortcuts to five application areas: picking, receiving, inventory, queries, and reports. You are also able to exit the workstation application from the Action Menu form, by closing the form.

Application Directory

The target path where a program executable file resides, consisting of the drive letter and folder. You must supply an application directory when installing an application.

Authentication Type

The method that IntelliTrack WMS uses to validate your PC's user status with your SQL Server login name and password. When installing the WMS workstation application, you must know your SQL Server authentication type.

Bar Code Label Printing

In WMS, the ability to print bar code labels to a standard or bar code printer.

Bar Code Labels

In WMS, labels that use bar code symbology to capture inventory information. Can be created within the WMS workstation application or a separate bar code application. (see symbology)

Batch Terminal
Communications

The connection between the PC and Batch handheld for purposes of transferring data or WMS program setting.

Carrier

An organization that delivers goods to your facility.

Carrier Method

A lookup table in the WMS workstation application. The carrier delivery method for delivering goods (i.e., next day air, ground, etc.).

Carrier's Tracking Number Format

The symbology for a carrier's tracking number. It is used as a means to identify a delivery carrier in Package Track, and link the received package to this carrier.

Category

A lookup table in the WMS workstation application. The types of items stocked in your warehouse facility; listing item categories allows you to sort or catalog items. A category could be related to your finished goods product line, or in-stock inventory type (i.e., printed material, raw materials, finished goods).

Compact Workstation
Utility

A utility that is provided with WMS. It reconditions the IntelliTrack WMS database, thus improving system performance. It is a good idea to run this utility at regular intervals, based on usage.

Computer Device Number

A unique number used to identify your personal computer or laptop computer.

Cradle

A device that establishes a direct link between your desktop computer and your handheld device.

Cubing

A feature in the WMS workstation application. When activated, the cubic size of the item may be created for the item's units of measurement (i.e., each, box, and case) and stored in the item's record (at the Item Data form). When prompted to perform a move, receipt, or put away, the system is able to determine space availability in a particular location. If a location has insufficient space to accommodate the material, the system directs the user to select another location. The user can also override and store the item in the location.

Custom Data Label

An inventory bar code label option in the WMS workstation application, which allows you to determine bar code label data in an inventory bar code label.

Custom Report

A Package Track report that can be modified.

Customer

A person or entity that buys goods or services from your operation.

Cycle Count

Regularly scheduled inventory count that cycles through your inventory. In the WMS workstation application, you are able to specify the frequency of item counting by entering a cycle period for the item.

Cycle Period

The amount of time between a cycle count for an item.

Data Synchronization

The data transfer process between a handheld device and a desktop computer.

Database

The collection of data in your IntelliTrack application.

Desktop Computer

The desktop computer represents your personal computer or laptop computer.

Device Number

A unique number used to identify your desktop computer or handheld device for IntelliTrack registration purposes.

Directed Pick and
Put Away

Directs the user to the desired location when picking inventory or putting away inventory. Used with the portable data collection terminal.

Expiration Date

The product expiration date. In the WMS workstation application, it is a feature that may be used to assign an expiration date to an inventoried item. Commonly used with perishable inventory items.

FIFO (First In First Out) Picking

Used in conjunction with product expiration date. IntelliTrack WMS lists the locations of items being shipped in the order of their expiration date, and prompts the user to pick items in expiration date order.

For example, to put away a box of perishable items into location 1A11 with an expiration date or received date of 3/16/2004 and another box of the same perishable items into location 1B11 on 4/20/2004, location 1A11 is listed first when selecting a location to pick from when picking an order with this item.

Forward Pick Location

Generally, a "forward" location in the warehouse to which materials can be moved from bulk storage. Designated "forward pick locations" are important if you are implementing replenishment or location sequencing.

Handheld Device

A handheld electronic organizer that holds information from your personal computer or laptop. Many IntelliTrack products interface with a handheld device through a separate CE Batch application.

Handheld Device Number

A unique number used to identify your handheld device; used for product registration purposes.

Handheld Identifier

A unique number for the handheld; used in IntelliTrack Package Track. You must assign a unique handheld ID so that package records do not get duplicated.

Hold (or Quarantine) Designation for a Location

Used in the WMS workstation application; when a location is given a quarantine (or hold) designation, it cannot be used to store or move items. Note that quarantine designations are not recognized by an RF server.

Host Picking

Part of the WMS Import-Export Utility. Communicates picking order activity back to a host system.

Host Receiving

Part of the WMS Import-Export Utility. Communicates receiving order activity back to a host system.

Import-Export Utility

A utility that is provided with WMS. Allows for data import into its database tables and data export from them. The import and export data is stored in text files (files with a .txt extension).

Initial Item Quantity

The initial amount of an inventoried item, when it is entered into inventory.

Inventoried Quantity

The inventoried quantity represents the item amount from a physical inventory count. It is not used by WMS. It must be moved to on hand quantity to be used by WMS. Useful for comparing WMS on hand quantity with the physical count results when auditing inventory.

Kitting

A "kit" represents a preset group of items, of varying quantities. When the kitting process is used in the IntelliTrack WMS warehouse management system, predetermined items that are part of a kit, are picked from inventory when the kit item number is selected as part of a pick order.

License Number (or code)

A number that enables your IntelliTrack product to function in its full version. This number is unique to your desktop computer or handheld device.

Location

In Package Track, a location represents a temporary storage location where the package goes before it is delivered. Bins, mail boxes, shelves, staging areas, etc. are examples of Package Track locations.

In WMS, a location resides within a "Site" and is added to a site at the Locations form. When you create locations for a site, the warehouse space is divided into specific areas.

Location Sequencing

Used with WMS; allows for efficient order picking and put away. Locations are associated with a sequence number, which directs the user, with an RF portable, to a predefined location when picking and/or putting away order items. (WMS sorts line items into the sequence defined and presents the line item in sequential order.) This reduces the travel time when putting away and picking order(s).

Lookups

Lists that store descriptive information related to application data.

Lot

An inventory grouping that is identified by a number, alphanumeric character, etc.

Mailroom

In Package Track, a mailroom represents the location where incoming and outgoing mail is handled for your organization. By default, Package Track contains one mailroom entry.

MSDE

The Microsoft SQL Server Desktop Engine. The MSDE is installed with the WMS Workstation application during a full installation or during the SQL Server installation. It is the engine that runs the WMS database.

Multiple Units of Measure

Used with IntelliTrack WMS; sets a base unit of measure (i.e., each) and then higher increments of the base unit such as carton, bundle, and case for the items in stock. If you plan to implement multiple Units of Measure, it is important to accurately define and list these measurements so that they are available in the IntelliTrack WMS application.

New Pick Quantity

Used in WMS; the amount of the item currently being picked against a picking order.

New Received Quantity

Used in WMS; the amount of the item currently being received against a receiving order.

On Hand Quantity

Used in WMS; the amount of the item available in stock.

Order Number

Used in WMS; the numeric identifier for a picking or receiving order. You have option to enable auto numbering for picking and receiving orders in the System Options form. Be aware of sort order constraints when entering order numbers. Make sure you include enough spaces to act as a placeholder for the number. If using auto numbering for your orders, we recommended using a new starting number with at least 5 numerals (10000).

Order Status (for receiving and picking orders)

Used in WMS; the system status of the order (open or closed). An open order has not been fully processed by the system. A closed order has been fully processed by the system.

Package ID

Used in Package Track; a unique number assigned to the package by Package Track. It is used to identify the package within the application.

Package Track Desktop Application

The Package Track application that is installed and used on the desktop computer. You are able to generate Package Track reports, and setup e-mail notifications as well as setup your Package Track system options at the desktop application.

Package Track Handheld
Application

The Package Track application that is installed and used on the handheld device.

Package Type

In Package Track, the package types describe the package. This descriptive information is helpful when retrieving the package for delivery to the intended recipient. Examples of package types include: letter, small box, large box, and parcel, first class, priority, next day air, etc.

Pallet

A temporary storage area that is usually portable; used for moving or storing inventory.

Paperless Picking and Receiving

Receive new orders into inventory or pick existing orders electronically, without the use of a printed document.

PC

Personal Computer

Physical Inventory

An inventory count of all items by location; usually performed with a portable data collection terminal.

Pick Sequence

The location travel sequence when picking items.

Picker

The WMS system user who is picking the order. When picking batched orders, a picker may be assigned to the Wave.

Picking Order

Outbound orders. Inventory is picked to fulfill the order.

Portable Data Collection Terminal (PDT)

A portable device used to collect inventory data and perform inventory functions. Interfaces with the WMS workstation application through a separate Batch Portable or RF Server application.

Primary Location (for picking and put away)

A location established as the prime location for an item. Useful in location sequencing for picking, put away, and replenishment.

Prior Pick Quantity

Amount of the item quantity previously picked against the picking order.

Prior Received Quantity

Amount of the item quantity previously received against the receiving order.

Product Serial Number

The serial number of your purchased IntelliTrack product(s). Usually the IntelliTrack product serial number is found on the product package (for software applications) or the product mailing envelope (for additional product licenses or support agreements).

Put Away Sequence

Often used with the portable data collection terminal for putting away inventory. Directs your travel sequence when putting away received items.

Query

Allows you to query inventory and item data quickly and then view it at the Query form in the WMS workstation application.

Rapid Scan

A feature in Package Track on the handheld that allows you to repeatedly scan packages consecutively into the system. When you have finished adding packages, you may go back and assign package information.

Receiving Orders

Inbound orders. When you receive an order, inventory is added to the system.

Recipient

In Package Track, a recipient represents the final package destination. A recipient may be a single person, or a department within your organization.

Registration Wizard

A separate registration application, which appears at initial workstation application startup. The Registration Wizard steps you through the IntelliTrack product registration process, allowing you to register all components of your WMS product.

Replenishment

Used with the portable data collection terminal for replenishing inventory. Directs you to move material from a bulk location to a forward pick location.

Reports

WMS reports provide comprehensive information for inventory movement and management at your warehouse(s). WMS contains Inventory, Picking, and Receiving Reports.

Package Track reports provide comprehensive information about package delivery at your facility. Package Track contains two types of reports: custom reports and standard reports.

RF Server

The RF server that interfaces between the WMS database and an RF portable; it must be opened as a separate application.

RF Terminal

An RF enabled wireless portable data terminal that uses the WMS RF server application.

Scanner

An electronic device that is used to read and transmit the information found in a bar code. A scanner device can integrate with or be added onto your handheld device. Use it to read the tracking number into Package Track.

Sequential Number Label

A bar code label setting in the WMS Bar Code Labels form. This label setting provides for an incremental increase for a specific quantity of labels based upon an initial value. The data behind these labels is not tied to any WMS record information, but is strictly based upon the initial value and its incremental increase.

Serial Number feature

A feature in WMS. When activated, you may enter one serial number per item. When used, this feature enables the tracking of inventory using serial numbers.

Serial Number (of your IntelliTrack product)

A unique number that identifies your purchased IntelliTrack product.

Ship To ID

The WMS system identifier for the Customer shipping information.

Shipping

The transporting of goods. It is considered the final step in the picking process. (see picking order)

Site

A warehouse or storage facility.

Site Locations

In WMS, locations reside within a "Site" and are added to a site at the Locations form. When you create locations for a site, the warehouse space is divided into specific areas.

SQL Server

An application that runs the WMS database. It may be used in conjunction with WMS (instead of MSDE). If you use SQL Server with WMS you do not need to run a full installation or a SQL Server installation.

Standard Report (Package Track)

A Package Track standard report cannot be modified from within the application.

Symbology

The language used to record information in bar code form.

Synchronize

A term for data transfer between your desktop computer and the handheld device.

Tracking Number

The carrier's tracking number for the received package; it is used to identify the package. This number can be scanned into Package Track. It also may be imported into Shipping table in the WMS workstation application.

Tracking Number Format Symbology

The use of symbols to record a carrier's tracking number format into the Package Track system. This symbol format allows the user to scan this number into the system with a scanner, and have it identified with a specific carrier.

Unit of Measure (UOM)

Item measurement defined by a base unit and higher increments of the base unit.

Used in conjunction with the Multiple Units of Measure feature in WMS. You are able to list your defined units of measure at the Units of Measure Lookup table. Listing them here makes them available as UOM selections in various forms in IntelliTrack WMS.

User (also User ID)

A person who is authorized to use the system. By creating users, you are able to set login and password security, as well as track application usage.

Vendor

One who supplies or sells goods.

Warehouse

A building where goods and merchandise are stored.

Wave

Picking orders that are grouped together. Also referred to as "batched orders." Wave selection criteria such as date range, customer, and carrier allow you to assemble picking orders into distinct groups.

Wave Picking

In IntelliTrack WMS RF Professional, the Waves process is based upon efficiently grouping orders into batches for picking and then assigning pickers for each wave group.

WMS Architecture

IntelliTrack WMS is built on the three-tier architecture recommended by Microsoft for client/server environments. Three separate areas integrate to form your IntelliTrack WMS product: the workstation application, the server, and the database; thus forming a scalable client/server that can handle a large number of users against a large database. IntelliTrack WMS minimizes network traffic by shifting transactions to the back end through a middle tier that provides accessibility to upgrades.

Work Machine

Refers to the desktop computer. Also referred to as the PC (personal computer).

Workstation Application

The WMS application that is installed and used on the desktop computer. You are able to enter site, item, and inventory information, receive goods into the system, transfer goods out of the system through the picking process, generate inventory, picking, and receiving reports, as well as setup and enable system features and options.